Many users struggle with CSV imports in WPS Spreadsheet due to formatting glitches, data misalignment, or hidden column losses.
For optimal results, adhere to this step-by-step procedure.
Begin by inspecting your CSV file using a basic text editor such as Notepad to confirm its integrity.
Verify that commas are the sole separators and that line endings are uniform—no CR.
This preliminary check eliminates most data corruption issues before they reach the spreadsheet.
Initiate WPS Spreadsheet and ensure you’re working in a completely new, untitled document.
Avoid double-clicking the CSV file—this forces WPS to auto-detect structure, often resulting in incorrect column splits.
Go to the Ribbon’s Data tab and choose “Get External Data” or “Import Data”—the exact wording varies by WPS version.
Pick the option labeled “From Text” or “From CSV,” as terminology may differ slightly across wps office下载 releases.
The Text Import Wizard will appear, granting you complete authority to define how your data is parsed and structured.
In the wizard, verify the encoding—crucial when your data includes accented letters, Cyrillic, or Unicode symbols.
UTF-8 is the standard encoding for international data and should be used by default.
Then, select Delimited as the data type, since CSV files use delimiters like commas to separate values.
In the following screen, indicate the character used to separate your data fields.
Make sure only the Comma box is checked—deselect Tab, Semicolon, or Space unless your file explicitly uses those as separators.
Use the live preview to verify that each field lands in the correct column without overlap or truncation.
The most vital stage is assigning the correct data type to each column.
Click on individual columns in the preview and choose the appropriate format such as General, Text, or Date.
Never use “General” for numbers that begin with zero; always choose “Text” to preserve exact values such as 00123 or 012-345-6789.
For example, a phone number like 0123456789 may become 123456789 if formatted as General, removing the leading zero.
Applying Text format preserves the original appearance.
Once all formats are set, click Finish to begin the data import.
A dialog box will appear asking where you want to place the imported data.
Choose the starting cell, typically Cell A1, and confirm.
Your data will be cleanly laid out in correctly aligned columns with preserved formatting.
For permanent storage, export your file as XLSX—CSV format discards all formatting, formulas, and sheet structure.
Post-import cleanup is essential for maintaining data integrity.
Eliminate unused rows.
Use Ctrl+H to locate and eliminate leading.
For recurring tasks, design a reusable template with fixed column types and built-in formulas.
You’ll drastically reduce processing time and avoid version-to-version discrepancies.
If you frequently import CSV files with the same structure, you can record a simple macro to automate the process, though this requires basic familiarity with WPS macro functions.
Verify your spreadsheet results by sampling a few rows against the original file.
Check for misplaced data, truncated fields, or dates incorrectly parsed as text or serial numbers.
Spending five minutes checking now avoids days of troubleshooting later.
Adhering to this method ensures fast, reliable, and error-free CSV imports into WPS Spreadsheet